(a) The name of the Association shall be THE ICELANDIC AUSTRALIAN ASSOCIATION OF NEW SOUTH WALES.
(a) The Association shall reside in Sydney.
The objects of the Association are:
(a) To foster relations between Icelanders living in Australia and the Australian community.
(b) To maintain the culture, traditions and the language of the people of Icelandic origin living in Australia.
(c) To facilitate cultural exchanges between Iceland and Australia and between the Icelandic community living in Australia and the Australian community.
(d) To provide means whereby the Icelandic people living in Australia can assist their fellow Icelanders in need.
(e) To facilitate the integration of Icelandic immigrants into the Australian community whilst Maintaining at all times the Culture, traditions and language of the Icelandic people living in Australia.
(f) To facilitate the settlement of Icelandic immigrants in Australia.
(g) To do such other acts and things as may appear to the Management Committee of the Association for the time being to be in the interests of the Association.
Membership
(a) Application for membership shall be made in writing, signed by the applicant, and shall be in such form and contain such requirements as the Management Committee from time to time prescribes.
(b) As soon as practicable after the receipt of an application for membership, it shall be considered by the Management committee who shall thereupon determine the admission or rejection of the applicant.
(c) A register of members shall be kept showing in respect of each member his name, address and the date of commencement of membership.
Management
(a) The Management of the Association shall be vested in a Management Committee consisting of the President, Vice President, Secretary, Treasurer and one Committee Member.
(b) No member shall be appointed to any salaried office of the Association or any office of the Association paid by fees and no remuneration or other benefit in money or moneys worth shall be given by the Association to any member of the Management Committee except repayment of out-of-pocket expenses, interest at a rate not exceeding interest at the rate for the time being charged by Bankers in Sydney for money lent to the Association and reasonable and proper rent for premises let to the Association.
(c) The Members of the Management Committee shall be elected annually at the Annual General Meeting by a secret poll. Each of the Members of the Management Committee shall be elected individually.
(d) Any casual vacancy occurring among the Members of the Management Committee may be filled by the said Committee and the person so appointed to fill such vacancy shall hold office for the unexpired term of the Members so replaced.
(e) The Management Committee may appoint Members of the Association to assist in running the Association.
Proceedings of the management committee
(a) The Management Committee shall meet together for the dispatch of business at least four times during the elective year. The Management Committee may dispatch business, adjourn and otherwise appoint and regulate its meeting as it thinks fit.
(b) The President may at any time summon a meeting of the Committee and the President shall on the requisition of any three Members of the Committee summon a meeting of the Committee.
(c) Any decisions considered by the Committee shall be determined by the majority of votes of those present and any determination by a majority of the Committee present shall for all purposes be a determination of the Committee.
(d) All Committee Members shall have equal voting rights and in the event of an equality of votes the Chair-person of the meeting shall have the casting vote.
(e) In the event of vacancies in the Committee the continuing Members of the Committee may continue to meet and act as such but if their number is reduced below the number fixed by or pursuant to these Rules as the necessary Quorum, the continuing Members may act for the purpose of summoning a general meeting of the Association for the purposes of increasing the number of Members of the Committee, but for no other purpose.
The office of a Member of the Management Committee or of a trustee shall become vacant:
(a) Upon his decease.
(b) If he becomes bankrupt or makes any arrangement or composition with his creditors generally.
(c) If he becomes mentally ill or a person whose person or estate is liable to be dealt with, in any way under the law relating to mental health.
(d) If he resigns his office by notice in writing to the Association.
(e) If he is absent for more than six months without leave of the Committee from meetings of the committee held during that period.
(f) If he ceases to be a Member of the Association.
(g) Upon a resolution being passed by a two-thirds majority of Members present at a properly constituted general meeting specifically called for the purpose, to remove him from office.
(h) If he holds any office of profit under the Association.
(i) If he is directly or indirectly interested in any contract or proposed contract with the Association.
(a) The financial year shall conclude on 31st December of each year.
(a) The President shall convene the Annual General Meeting during the month of February each year, when the Annual
Report and audited financial statements shall be presented.
(a) Any three Members of the Management Committee may at any time convene a Special General Meeting of the Association.
(b) A notice of such a meeting must be given at least two weeks prior to the meeting being held.
(c) A Special General Meeting shall be convened by the Secretary upon the written request of not less than 10% of the number of the Members of the Association.
(d) In the event of such a Special General Meeting being convened as stated in paragraph (c) above then it shall be held within a period of one month from the date of receipt of the request.
(a) A Quorum of the Members of the Association shall consist of ten Members.
(b) A Quorum of the Members of the Management Committee Meeting shall consist of 4 Committee Members.
(c) In the event that within an hour of the time set down for a meeting of the Committee, a quorum be not present, then the Meeting shall be adjourned to a time within one month of the date of such meeting.
(d) If at such aforesaid adjourned meeting a quorum be not present, then the Members attending shall be deemed to be a quorum, provided they are not less than three.
(a) The President shall preside as Chair-person at every General Meeting of the Association, but if not present within fifteen minutes after the time appointed for the holding of the meeting or is unwilling to act, then the Members present shall elect one of their number to be Chair-person of the meeting, a simple majority sufficing.
(b) The Chair-person may, with the consent of any meeting at which a quorum is present (and shall if so directed by the meeting), adjourn the meeting from time to time and from place to place but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place. When a meeting is adjourned for thirty days or more notice of the adjourned meeting shall be given as in the case of an original meeting. Save as aforesaid it shall not be necessary to give any notice of an adjournment or of the business to be transacted at an adjourned meeting.
(c) At any general meeting a resolution put to the vote of a meeting shall be
decided on a show of hands unless a poll is (before or on the declaration of the
result of the show of hands) demanded by the Chairperson or by at least three
members present. Unless a poll is so demanded a declaration by the Chairperson
that a resolution has on a show of hands been carried or carried unanimously, or
by a particular majority, or lost, and an entry to that effect in the book
containing the minutes of the proceedings of the Association shall each be
conclusive evidence or the fact without proof of the number or proportion of
votes recorded in favour of or against the resolution. The demand for a poll
may be withdrawn.
(d) If a poll is duly demanded it shall be taken in such manner and either at
once or after ant interval or adjournment or otherwise as the Chairperson
directs and the result of the poll shall be the resolution of the meeting at
which the poll
was demanded but a poll demanded on the election of a Chairperson or on a
question of adjournment shall be taken forthwith.
(e) In the case of an equality of votes, whether on a show of hands or on a poll, the Chairperson of the meeting at which the show of hands takes place or at which a poll is demanded shall be entitled to a second or casting vote.
(f) Each member present and voting at a general meeting of the Association shall have one vote, provided he has paid his annual membership .
(a) The Secretary shall give at least fifteen (15) days notice in writing of all general meetings to the Members of the Association specifying the place, the day and the hour of meeting and the general nature of the business to be dealt with at the meeting.
(a) All moneys received by the Association shall be deposited intact at the earliest possible date to the credit of the
Association's Bank Account. Receipts for moneys received shall also be issued promptly.(b) All payments in excess of $10 made by the Association shall be paid by cheque signed by any two of the President, Secretary and Treasurer.
(a) All accounts shall be presented to and passed for payment at a Management Committee Meeting and full details of all such approvals shall be entered in the Minute Book.
(a) The auditor or auditors shall be elected at the Annual General Meeting. They shall examine all accounts, vouchers, receipts, books etc., and furnish a report thereon to the Members at the Annual Meeting. Audits shall be conducted at regular intervals of not more than twelve months.
(b) An auditor shall not be a member or closely related to a member of the Management Committee.
(c) Subject to paragraph (d) hereof notice of the intention to nominate an auditor to replace the current auditor shall be given to the Secretary at least twenty-one (21) days before the Annual General Meeting. The Secretary shall send a copy of the nomination to the current auditor at least seven (7)days before the Annual General Meeting. The current auditor shall be entitled to attend the Annual General Meeting and if he so wishes be heard at such Annual General
Meeting.(d) Where the current auditor submits his resignation or notifies the Secretary of his intention not to seek re-election as auditor, paragraph (c) hereof shall not apply.
The Management Committee shall cause minutes to be made:
(a) of all appointments of Members of the Committee and other members of the Association appointed by the said Committee to assist in running the Association.
(b) of the names of members of the Committee present at all meetings of the Association and of the Committee.
(c) of all proceedings at all meetings of the Association and of the Committee. Such Minutes shall be signed by the Chairperson of the meeting at which the proceedings were held or by the Chairperson of the next succeeding meeting.
A Member may be expelled from membership of the Association by the Management Committee, if in the opinion f such Committee, after affording such Member an opportunity of offering the Committee an explanation of his conduct either verbally or in writing as the Committee may decide, the conduct of the Member is such as to be detrimental to the best interests of the Association, provided that:
(a) such expulsion shall not be effective unless it is confirmed by a majority of Members present at a Special General Meeting of Members convened to consider the expulsion.
(b) such Special General Meeting is held within a period of one month from the date of the decision of the Management Committee to expel the Member.
(c) at such Special General Meeting the Member whose expulsion is under consideration shall be allowed to offer an explanation of his conduct verbally or in writing at the option of such Member.
(d) the voting of such Special General Meeting shall be by secret poll if not less than five (5) Members present thereat shall so demand.
(e) it shall be in the power of the Committee to exclude such Member from participation in the affairs of the association until such Special General Meeting shall be held.
(a) A Member ceases to become a Member of the Association if he omits to pay the Membership fee for a period of one year.
(a) Three Trustees shall be elected at a properly constituted general meeting.
(b) All property of whatever kind belonging to the Association shall be vested in the Trustees and they shall have the custody of all deeds and documents of title relating to the property of the Association and shall be responsible for the same and shall deal with and dispose of all the property of the Association whether real or personal for the time being vested in them and the income thereof in accordance with the directions of the Management Committee provided that such directions are not in violation of the trusts upon which the property is held.
(a) Winding up or dissolution of association. The Association shall be dissolved in the event of membership less than 10 persons or upon the vote of a three-fourths majority of Members present at a Special General Meeting conveyed to consider such question.
(b) Assets upon dissolution or winding up. Upon a resolution being passed in accordance with paragraph (a) of this rule, all assets and funds of the Association on hand shall, after payment of all expenses and liabilities, be handed over to a like body, or such registered or exempted charity or charities or local Council as a simple majority of the Members at the special General Meeting so convened, or at a subsequent Special General Meeting, may decide.
(a) These rules may be amended by a resolution passed by a two-thirds majority of Members present at any Annual General Meeting at which notice of the proposed amendment shall have been given or at a Special General Meeting conveyed for such purpose.
(b) A notice may be given to any Member either personally or by sending it by post to him at his address registered within the Association or if he has no registered address to the place abode of the Member last known to the Management Committee. Where a notice is sent by post, service of the notice shall be deemed to be effected by properly addressing, pre-paying and posting a letter or an envelope containing the notice and to have been effected, in the case of the notice of a meeting, on the day after the date of its posting and in any other case the time at which the letter would be delivered in the ordinary course of post.